Top 5 Cost-Saving Strategies Before and After NetSuite Go-Live

Without decreasing the quality of the product and services, companies that implement an accounting system like Netsuite may lower their expenses by focusing on areas not typically considered by leadership teams.

Here are five key cost-saving tips to consider during and after Netsuite Go-live.

Invest Time in User Training

It is understandable that most key players have their own individual business responsibilities apart from being involve in the implementation. In this case, we always recommend especially at the onset of the engagement to invest at least an hour every office days to take some trainings before the project kick offs.

This would be beneficial individually and as a team to understand the system’s functions and capabilities. And in terms of the post Go-live, well-trained users are more efficient, make fewer errors, and require less ongoing support, reducing the need for costly troubleshooting and retraining sessions post Go-live.

Involve the Right Netsuite Consultants

This is the most crucial part of the implementation, having the proper resources to map our business requirements to the system’s functionalities.

Our best advice is to check at least 3 to 5 Netsuite Partners before engaging with one. Because depending on the size of the business, industries and requirements, the first partner you have contacted may or may not be the best fit for the business needs.

Another recommendation is to leverage online community forums and user groups to gather details from other clients about their experience on the Netsuite Partner or Consultants they have worked with.

Solid Documentation of the Business Processes

After finding the right consultants, we highly recommend to request for the Standard of Procedures (SOP) or an end to end Business Process Flow documentation during the implementation.

Detailed documentation aids in the on boarding process for new employees by providing them with a structured guide on how tasks are performed within the organization.

Furthermore, clear documentation helps in standardizing processes, reducing the likelihood of errors or mistakes during and after the implementation.

Negotiate Sufficient Sandbox Refresh

Sandbox Refresh is a process that copies all the data from Production to our testing environment or the Sandbox Account. Most companies that implemented Netsuite are not aware on effectively utilizing their Sandbox Refresh. We have few clients we helped on optimizing their system and noticed that they have 15 used out of 75 Refresh and the expiration is during the year.

We always informed that the Refresh has a specific renewal period, and if not used during that time, it simply expires. It does not carry over to the next renewal period.

Our recommendation during and after Go-live, is to request for enough Sandbox Refresh to minimize the business cost.

Explore First the Standard Functions and Embrace Automation After

Understanding the native features of Netsuite would definitely help the business to gain a solid foundation of the functionalities to maintain during the implementation and the automation that can be explored.

It is comprehensible that embracing automation within NetSuite processes can streamline workflows, reduce manual errors, and increase overall efficiency but often, we are excited to automate our business processes without the knowledge of its implications to the system as a whole.

By taking into consideration these cost-saving strategies during and after the NetSuite Go-live phase, businesses can effectively manage expenses while maximizing the value derived from their ERP system.